How BrainBean Achieved a 30%
Industry
IT Industry
Headquarters
Anand, Gujarat
Location
Gujarat
Work Mode
Hybrid
Empowering Hybrid Teams with
BrainBean, a dynamic IT company based in Gujarat, specializes in delivering cutting-edge technological solutions. With a hybrid workforce and employees working across different shifts, BrainBean needed an advanced workforce management tool to overcome challenges in productivity, transparency, and efficiency. TeamTrace was chosen as their ideal partner to address these needs, resulting in measurable improvements in operations and workforce accountability.
As a rapidly growing IT company, Brainbean encountered several challenges in managing its hybrid workforce:
- Difficulty in effectively monitoring employee activities during working hours.
- Limited visibility into individual and team productivity metrics.
- Inefficiencies in task assignment, project tracking, and reporting.
- Lack of a centralized platform to handle leave notifications, holiday schedules, and employee status updates.
- A need for transparency and accountability without micromanaging employees.
Discover a New Way to Work:, Introducing TeamTrace
The comprehensive workforce management tool that promised to tackle BrainBean’s challenges head-on. After evaluating multiple options, BrainBean chose TeamTrace for its user-friendly interface, robust features, and compatibility with hybrid work environments. Addressing Technical Challenges BrainBean employees faced login issues due to server certificate problems and network-related errors, including VPN issues. The TeamTrace team recreated the error under simulated poor network conditions, identified the root cause, and released a fix in v1.5.3, resolving the issue for all users. No further issues were reported from the app side.
- Ability to monitor employee work activities through automated tools like time tracking and screenshots.
- A user-friendly platform with detailed dashboards for task assignment, project monitoring, and reporting.
- Compatibility with hybrid work environments, ensuring flexibility for both in-office and remote employees.
Streamlining Processes for
We selected Team Trace to monitor employee work activities during working hours, generate detailed activity reports, and assign tasks, activities, and projects as needed.
Experience with Team Trace
Since implementing Team Trace, we have witnessed several benefits:
Employee Monitoring:
- The platform enables us to track employee work activities effectively, ensuring accountability.
- The automated screenshots taken every five minutes are especially helpful in maintaining records and addressing any incidents transparently.
Improved Productivity:
- The insights provided by the platform have significantly enhanced our ability to assess employee performance, resulting in noticeable productivity improvements.
Streamlined Operations:
- The platform allows us to assign tasks, monitor projects, and generate detailed reports effortlessly.
- Notifications for holidays, leaves, and employee status management are intuitive and efficient.
User-Friendly Dashboard:
- The dashboard provides a clear and comprehensive overview of employee activities, which simplifies monitoring and decision-making.
Highlighted Use Case:
BrainBean operates with a primary shift time of 3:00 PM to 12:00 AM, but also accommodates employees working in various shifts. Initially, selecting a specific time zone caused challenges in generating accurate activity reports. However, with the assistance of the TeamTrace support team, these issues were mitigated, streamlining the reporting process.
Recommendation:
BrainBean suggests additional flexibility in time zone settings to better support organizations with multiple shift patterns. Additionally, enhancing resolution time for complex issues would further improve the overall user experience.
Unlocking 30% Productivity
Since implementing TeamTrace, Brainbean has seen measurable improvements in its operations and workforce management.
Problems
No clear visibility into employee activities during work hours.
A lack of tools to measure employee performance resulted in missed productivity opportunities.
Task assignment and project tracking processes were manual and time-consuming.
Difficulties in monitoring and analyzing employee activities.
Solution
TeamTrace’s automated activity tracking and 5-minute screenshot intervals have enhanced accountability, helping managers address issues with data-backed insights.
Productivity levels improved by 30% as managers gained actionable insights into time allocation and task prioritization.
With TeamTrace, project deadlines are now met 25% faster due to efficient task management and intuitive reporting features.
The centralized dashboard provides a comprehensive view of activities, simplifying decision-making and workforce management.
Want to Become the Next Success Story
How TeamTrace Solved the Problems
TeamTrace addressed Brainbean’s challenges by providing:
- Activity Monitoring: Real-time tracking of employee activities, ensuring transparency and accountability.
- Task Management: A streamlined process for assigning and monitoring tasks, reducing operational inefficiencies.
- Intuitive Alerts: Notifications for holidays, leaves, and employee status updates, saving administrative time.
Smarter Solutions That
- 30% Increase in Productivity: Enhanced visibility into employee activities allowed managers to optimize workflows.
- 25% Faster Project Delivery: Streamlined task assignment and tracking ensured deadlines were consistently met.
- 40% Reduction in Administrative Efforts: Automated notifications and reporting minimized manual intervention.
Customizable Integrations
Brainbean utilized TeamTrace’s customizable integrations to sync seamlessly with their existing tools. This adaptability ensured that the transition to TeamTrace was smooth and non-disruptive.
Achieving Greater
- Enhanced Accountability: Activity monitoring tools led to a 40% reduction in unproductive work hours, ensuring employees remain focused on their tasks.
- Better Decision-Making: Detailed, automated reports provided actionable insights, reducing the time spent on manual analysis by 35%.
- Reduced Inefficiencies: Streamlined task assignment and project management processes helped decrease missed deadlines by 25% and improved task completion rates by 30%.
- Increased Employee Satisfaction: Transparent tracking tools improved trust between management and employees, leading to a 20% improvement in employee engagement and satisfaction scores.
Fast and Expert
The TeamTrace support team has been a key part of Brainbean’s success:
- Responsiveness: Most issues were resolved within the same day.
- Professionalism: Complex queries requiring additional time were handled with diligence and care.
- Guidance: The support team provided actionable advice for optimizing TeamTrace’s use within the organization.
3 Months to
Month 1: TeamTrace implementation and onboarding completed, with initial productivity gains of 10%.
Month 2: Workflow optimizations using detailed reports resulted in a 20% improvement in task completion rates.
Month 3: Productivity surged by 30% as employees and managers fully adapted to the platform’s features.
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